– When can you start work again? If the meeting lasts an hour, do you want to get going straight away? Do you need to clear your head first? Or eat? If it’s a stressful meeting, maybe it’d be good to do some exercise or have some downtime. – Can you do any work before the meeting? Could you arrive early and get some work done first? Could you work at home before you leave? Or is it better just to write off that time? Now you’ve calculate the maximum time you have to spend.Ģ) What do you already have scheduled? If you have a meeting at 10 on Tuesday morning, what does that mean for the rest of your day? Be realistic… I work in bursts, so the 9-5 thing doesn’t actually work for me. But you can’t work solidly all that time, can you? So take out an hour for lunch each day.
And then use that information:ġ) What are your “working hours” for these tasks? If they’re Monday to Friday, 9 – 5, then you know that the maximum hours you have are 40. Look at your diary, or your calendar, or wherever you’ve listed things you have scheduled. The next step is to figure out how much time you have this week to devote to your task list. Let’s go!įrom the last blog post, you should have already identified some tasks that need to be done (if you need help with this, look here). I hear “diaries” are particularly good versions of pads of paper for task management and scheduling. You can use whatever task manager you like, including a pen and pad of paper. This means I can use it on my laptop, my phone, and my tablet.Ģ) It’s free for individual users (you can pay to use it for teams)ģ) It has features I like: I can schedule things and view them on a calendar I can tag tasks with labels I can email tasks to Producteev I can capture webpages to Producteev using a neat capture tool. There are a lot of task management applications out there, but I’ve chosen Producteev for several reasons:ġ) It’s usable on anything that accesses the web (via a website) and there are apps for Windows,Mac, iPhone and Android.
#Producteev notification within software
Ready? (Software…)įor rung 2, I’ll be using the task management software Producteev. In between rungs 2 and 3 you actually have to do the tasks. In the next post, I’ll be reviewing the tasks (rung 3).
#Producteev notification within how to
In my last post, I talked about how to identify tasks (rung 1). In this post, I’m looking at how to schedule those tasks (rung 2). There are 3 rungs to this ladder, with one blog post for each. This is Ladder 1: Identify, schedule and review. Each technique I do will be referred to as a “ladder”, with the individual steps branded as “rungs”. In short, I’m attempting to make my PhD more like a video game by creating short, manageable, but challenging tasks to promote a sense of achievement. For an introduction to the idea I’m trying out, have a look at this blog post.
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